Meeting Cost Calculator
Calculate what a meeting costs in salary time and see the annual cost of a recurring one.
Formula and sources updated · Data sources · 1View algorithm, constants and default inputs (JSON)
About this calculator
Estimate salary time tied up in a meeting from the annual salary, attendee count, duration and an overhead multiplier you choose. Annual cost uses the selected frequency assumptions; this is a planning estimate, not an audited employer cost.
Worked example
calculated with the default values below
Number of attendees 8 · Meeting length 60 min · Average annual salary 85,000 · Employer overhead multiplier 1.3 x · Recurrence Weekly Cost per minute 7.08 · Cost of one meeting 425.00 · Cost across the year 20,400 · Occurrences per year 48 · Cost per attendee 53.13
Method and assumptions
C = S ÷ 2080 × o × a ÷ 60 × t Hourly salary estimate = annual salary ÷ 2080 × overhead factor. Annual recurrence uses fixed planning counts: daily 250, weekly 48, biweekly 24, monthly 12, quarterly 4, once 1. Currency is user-selected and must be consistent. Estimate salary time tied up in a meeting from the annual salary, attendee count, duration and an overhead multiplier you choose. Annual cost uses the selected frequency assumptions; this is a planning estimate, not an audited employer cost. Use the cited guidance and your own measurements, bills or product specifications to choose inputs. Sample defaults are not current local data.
Data sources
Use the cited guidance and your own measurements, bills or product specifications to choose inputs. Sample defaults are not current local data.
Disclaimer
These calculators give general date results. Public holidays, working-day conventions and time-zone rules are set locally and change, so confirm against the official calendar for anything legally or contractually binding.
Implementation source
This record describes the implementation used by this page. It is not independent validation. External references, when available, support only the stated formula or definition; estimates and custom rules retain their own assumptions.
Formula and variables
C = S ÷ 2080 × o × a ÷ 60 × t
- C
- meeting cost
- S
- average annual salary
- o
- overhead factor
- a
- attendees
- t
- duration, minutes
Hourly salary estimate = annual salary ÷ 2080 × overhead factor. Annual recurrence uses fixed planning counts: daily 250, weekly 48, biweekly 24, monthly 12, quarterly 4, once 1. Currency is user-selected and must be consistent.
Frequently asked questions
How is the annual meeting cost estimated?
It converts annual salary to an hourly estimate using 2,080 hours, multiplies by the overhead factor, attendees and meeting minutes, then applies a fixed recurrence count (48 for weekly). Currency units are whatever you enter; use the same currency throughout.
Which inputs and limits apply to Meeting Cost Calculator?
Use the units shown beside each field. These are form limits, not recommended settings. Number of attendees: 1–500; Meeting length: 1–1,440 min; Average annual salary: 0–2,000,000; Employer overhead multiplier: 1–3 x C = S ÷ 2080 × o × a ÷ 60 × t Hourly salary estimate = annual salary ÷ 2080 × overhead factor. Annual recurrence uses fixed planning counts: daily 250, weekly 48, biweekly 24, monthly 12, quarterly 4, once 1. Currency is user-selected and must be consistent. Estimate salary time tied up in a meeting from the annual salary, attendee count, duration and an overhead multiplier you choose. Annual cost uses the selected frequency assumptions; this is a planning estimate, not an audited employer cost. Use the cited guidance and your own measurements, bills or product specifications to choose inputs. Sample defaults are not current local data.
What is a complete worked example for Number of attendees = 8; Meeting length = 60 min?
Inputs: Number of attendees = 8; Meeting length = 60 min; Average annual salary = 85,000; Employer overhead multiplier = 1.3 x; Recurrence = Weekly. Calculation: C = S ÷ 2080 × o × a ÷ 60 × t. Results: Cost per minute = 7.08; Cost of one meeting = 425.00; Cost across the year = 20,400; Occurrences per year = 48; Cost per attendee = 53.13.